Sonoma State University

Campus-wide Safety Committee Meeting Minutes August 5, 2021

Minutes

  1. Meeting was called to order at 9:02 AM.
  2. Review of minutes from the previous month were approved as written at 9:03 AM.
  3. Accident & Near Miss Review (Workers’ Compensation)
    1. Ruth LeBlanc reported in place of Celeste. Minor injuries reported in the past month; a Knee injury, leg contusions, back pain and a right elbow injury.
  4. Standing reports:
    1. Sonoma State University Police Dept – July was a busy month for service calls. There was a domestic disturbance arrest, an indecent exposure investigation that resulted in an invalid complaint, an extortion incident involving a vendor, a bb-gun displayed in a vehicle, and a belated sexual assault allegation from 2013. Additionally, there was vandalism to a CES storage unit and a theft from Zinfandel Hall.
    2. EH&S
      1. The EH&S website is updated continuously, be certain to become familiar with the programs that pertain to you as they are maintained on the website.
      2. Heat Illness Awareness- Ruth reminded the committee of heat illness awareness, and reminded everyone of the heat illness awareness app.
      3. The mandatory wildfire smoke appendix B is available on the EH&S website.
      4. Ruth proposed adjusting the frequency of this meeting to quarterly, asking members to contact her directly with thoughts/concerns.
    3. Facilities Management-
      1. Corp Yard Asphalt- The procurement process is at the Chancellor’s Office level.
      2. Work Orders- Safety and compliance work orders are top priority going into the reopening, expect delays for non-priority work orders
      3. PSPS- E-power was added to Shultz in preparation for PSPS season
    4. Student Affairs- Not present
    5. Disability Services for Students-
      1. Michael Eynon reported that they have hired Mary and Sydney, two new advisors.
      2. Michael commented that the path from the flagpole to the main quad was not optimal for wheelchairs. Nicole responded that Facilities asked for emergency funds from the C.O. as recently as last week to address the path.
      3. Michael wanted to thank the movers for helping store excess furniture not currently in use.
    6. CSUEU- Steve Green wanted to thank Facilities for their efforts to get the parking lot in the Corp Yard repaved.
    7. Teamsters- No comment
  5. Emergency Services
    1. Repopulation- The campus will have 4800 students on ground, currently 500 residents on campus and will increase to 1940 students the weekend of AUG 15th when then move in.
    2. COVID 19- Overall, the County is doing worse with D variant numbers rising, although this strand doesn’t seem as deadly. The D variant can be passed by asymptomatic carriers that have been vaccinated. The vaccination policy currently mandates vaccination by September 30th, at which point an exemption must be in place to allow unvaccinated personnel to function on campus. Missy pointed out that our COVID policies are County policies, not unique to the CSU system nor our campus. They are working to get monitoring in place for those that aren’t vaccinated, to include rapid tests for those that are symptomatic. She mentioned that employees will be encouraged to eat outside rather than at their cubicles, and pointed out that there is a statistical basis for the concerns of spreading COVID while eating.  Lauren asked if culinary was supposed to provide indoor seating options, to which Missy responded yes. People will not be compelled to eat outside, merely encouraged. Directional guidelines inside of buildings will be removed. They are hoping that the COVID policies will be firmed up by the end of August.
    3. Other business- PSPS’s are being monitored actively by EMS, with concern for employees impacted at home. She reminded employees that there are still touchdown stations available. Emergency plans are being updated and are available to employees. Missy warned that the fire season conditions were drier than previous years. Building evacuation drills and emergency notification tests will be occurring at the end of August. There is a Safety Fair scheduled for September 9th, more info to follow.
  6. New Business from members / Roundtable Discussion- No new business was introduced.